How To Let Someone Download A File From Google Drive

Tips on Sharing Files and Folders with Google Bulldoze

The ability to share documents and work collaboratively is one of the most useful things nearly Google Bulldoze! Hither are some tips on how to get started.

This content is borrowed from Google's total aid site on sharing and Go started with shared drives

Share a unmarried item with specific people

Use this method when yous know the email address (Hampshire or otherwise) of everyone with whom y'all are sharing.

Open up a file in Google Docs, Sheets, or Slides.
In the peak right corner, click Share.
Under "People" in the "Share with others" box, type the email accost (Hampshire, or otherwise) of the person or Google Group you lot desire to share with. Tip: Search for Hampshire contacts by typing a name in the box.
To choose if a person tin can view, annotate, or edit the file, click the Down arrow next to the text box.
Click Done. The people y'all shared with volition become an email letting them know you've shared a file.

Share a single item using a link

Employ this method when you don't know everyone'south electronic mail address, aren't sure if they all have a Google account, or merely want a document to be more widely available. You tin can have the link simply available to the Hampshire community, or to the whole globe.

Open up a file in Google Docs, Sheets, or Slides.
In the acme right corner, click Share.
Click "Get shareable link" in the elevation correct of the "Share with others" box.
To choose whether a person can view, comment, or edit the file, click the Down arrow next to "Anyone with the link."
Notation that the link will default to be viewable by Hampshire Higher accounts only! To expand access outside of Hampshire, click the Downwardly arrow next to "Anyone at Hampshire College…" and select "More" for boosted options.
A file link will be copied to your clipboard. Paste the link in an email or anywhere you want to share information technology.

Sharing a Folder

If you plan to collaborate with a group of people on a recurring basis, such every bit inside a department or for a class, we strongly suggest creating a shared folder or a shared bulldoze (come across beneath). Then every item placed in this folder will automatically be shared with the group.

Create a folder

Go to bulldoze.hampshire.edu
On the left, click New > Folder.
Enter a proper noun for the folder.
Click Create.

Then, share the binder:

Select the name of the binder in Google Drive. At the top, click Share . Tip: You can besides right-click the folder and choose Share.
Under "People" in the "Share with others" box, type the e-mail address of the person or Google Group with whom y'all want to share. Tip: Search for contacts by typing a name in the box.
Make certain their access level is ready to "Tin Edit."

Shared Drives

Shared drives are shared spaces where teams tin easily shop, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared bulldoze belong to the squad instead of an individual. Even if members go out, the files stay exactly where they are so your team tin continue to share information and get work done.

Not sure whether to employ My Bulldoze or a shared drive?

Enquire yourself these questions:

Are the files of interest to most or all members of a particular project team?
Do the files share a consistent theme?

If you answered "yeah" to both questions, creating a new shared drive is a good thought. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences between My Bulldoze and shared drives.

View What tin you do with shared drives? to go started

Changing ownership of a file or folder

You may want to assign someone else to be the "possessor" of a file or folder. The owner has consummate command over access, visibility, and can cull to delete the file.

How to change owners

Y'all can alter who owns a file or binder in Drive.

Get to Drive or a Docs, Sheets, or Slides home screen.
Open up the sharing box:
- In Bulldoze: Select the file or binder and click the share icon at the summit .
- In a Docs, Sheets, or Slides home screen: Open the file and click Share in the top-right corner of the file
If the new owner already has edit access, skip to Step iv. Otherwise, follow these steps:
- Type the e-mail address of the new possessor in the "Invite people" field
- Click Share and salvage.
Click Avant-garde in the bottom-right corner of the sharing box.
Click the drop-down menu next to the name of the person you desire to own the file or folder.
Select Is owner.
Click Done.

Transferring ownership to or from a non-Hampshire Google business relationship

Some of us may have Hampshire-related documents "owned" by a personal Google account. A best practice would be to transfer these items to be owned past your Hampshire business relationship. While you can transfer ownership betwixt Hampshire College accounts, you can't transfer ownership to or from a non-Hampshire account! Unfortunately, the only workaround at this fourth dimension is to download all the files from your personal account onto your calculator, and so re-upload them when logged into your Hampshire account.

If you're thinking about transferring files, accept a look at Google'due south Takeout service; it provides options for downloading an archive of all your data, including Drive files.

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